A Full Suite EMR Software for
Speech Therapy and Audiology
Streamlined Solutions for Effective Patient Care and Training
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SLP Billing & Scheduling Software
SLP Billing and Scheduling Software for Private Practice
Stop spending your evenings on billing and admin. ClinicNote connects scheduling, documentation, and billing in one place so you can put more of your time back where it belongs: with your patients.
SLP Billing Software for Universities
SLP Billing Software Built for University Speech-Language Pathology Clinics
Purpose-built for university training programs. ClinicNote gives your students real-world billing experience, your supervisors the oversight they need, and your clinic the reporting tools required for compliance and grants.
Billing Features
Billing and Scheduling Features Built for Private Practice SLPs
Everything your practice needs to schedule patients, bill accurately, and get paid faster. No enterprise complexity, no add-on modules.
Superbill Creation
Generate clean, accurate superbills in seconds. ClinicNote pulls in session details, diagnosis codes, and CPT codes automatically. No manual entry, no billing lag.
Electronic Claims Submission
Submit claims directly to payers through our clearinghouse integration. Track status without chasing down a biller. Fewer steps, fewer rejections, faster reimbursement.
Online Appointment Scheduling
Color-coded calendars, automated appointment reminders, and therapist filtering. Patients get reminded. You stop managing your schedule manually and start seeing more of them.
Payment Tracking & Receivables
See what's been paid, what's outstanding, and what needs follow-up from one dashboard. No spreadsheets, no guesswork at the end of the month.
Insurance Eligibility & Intake
Capture insurance information during intake and verify eligibility before the first session. Catch coverage issues early, not after you've already seen the patient.
SOAP Notes Tied to Billing
Documentation and billing in the same system. Every SOAP note links to diagnosis codes and service codes automatically so nothing slips through the cracks at billing time.
Patient Portal
Give patients secure online access to intake forms, billing statements, and appointment details. Less phone tag, more time for clinical work.
Reporting & Business Insights
Pull reports on revenue, outstanding receivables, documentation completion, and session data. See the full picture of your practice without digging through spreadsheets.
Billing Features
Billing Features Built for University Speech-Language Pathology Clinics
Everything your clinic needs to bill accurately, train students on real EMR workflows, and stay compliant without the enterprise price tag.
Superbill Creation
Generate clean, accurate superbills in seconds. ClinicNote pulls in session details, diagnosis codes, and CPT codes automatically. No manual entry, no billing lag.
Electronic Claims Submission
Submit claims directly to payers through our clearinghouse integration. Fewer steps means fewer errors, and fewer rejected claims means faster reimbursement. Track status without chasing down a biller.
Payment Tracking & Receivables
See exactly what's been paid, what's outstanding, and what needs attention from one dashboard. No spreadsheets, no guesswork.
EFT & Copay Collection
Accept electronic payments and collect copays right inside ClinicNote. Patients get billed cleanly. You get paid on time.
Insurance Eligibility & Intake
Capture insurance information during intake and verify eligibility before the first appointment. Catch coverage issues early, not after the session.
SOAP Notes Tied to Billing
Documentation and billing in the same system. Every SOAP note links to diagnosis codes and service codes so nothing falls through the cracks at billing time.
CPT Code Practice for Students
Give students hands-on billing exposure with CPT and service code practice built directly into the platform. Graduates enter the field already familiar with how EMR billing actually works.
Reporting & Audit Tools
Pull billing reports instantly for grant documentation, compliance audits, and clinic oversight. See cancellations, insurance submissions, outstanding receivables, and documentation gaps at a glance.
One Platform
Everything Your Clinic Needs, Connected in One Place
Most billing software makes you manage documentation, scheduling, and payments in separate systems. ClinicNote runs it all together so data flows automatically and nothing gets duplicated.
ClinicNote is a full-suite platform, which means every part of your clinic workflow connects. Clinical documentation (SOAP notes, treatment plans, evaluations, and intake forms) links directly to billing so codes populate automatically. No double entry, no lag between what you document and what gets billed.
Appointment scheduling keeps your calendar organized with color-coded views, automated patient reminders, and filtering by therapist or room. The patient portal gives patients secure access to intake forms, statements, and appointment details, so you spend less time on the phone before the first session even starts.
Reporting and analytics let you pull revenue, documentation completion, and outstanding receivables in seconds. No spreadsheets, no asking your biller. Everything runs on a HIPAA-compliant foundation with multi-factor authentication, role-based permissions, and IP restrictions that meet the requirements of private practices and university IT departments. And when you're ready to get started, most clinics are up and running in approximately 60 days, with core workflows mastered in 1–2 hours of training.
How It Works
Getting Started Is Simple
For Private Practice
From First Call to Fully Live
Book a Discovery Call
Tell us about your practice. We'll confirm ClinicNote is the right fit before you spend a minute on a demo. No pressure, no pitch.
See It in Action
We walk you through the billing workflow, scheduling tools, documentation features, and patient portal. Ask anything. It's your demo.
Onboard and Go Live
Our team handles the setup. Most practices are billing, scheduling, and documenting in one place within 60 days. Basics take 1 to 2 hours of training.
For Universities
From First Conversation to First Semester
Schedule a Free Demo
A 60-minute session with your faculty and decision-makers. We walk through billing workflows, documentation, student supervision tools, and university-specific features. No commitment required.
Guided Implementation
Approximately 60 days from kickoff to go-live. We handle the setup, recreate your existing templates, and configure permission sets for students, supervisors, and administrators.
Launch ClinicNote
Go live with a billing and documentation system your students, supervisors, and staff will actually want to use. Students are up and running in 1 to 2 hours of training.
What Clinicians Say
What SLPs Are Saying
I've been doing this for over 30 years and ClinicNote is the best EMR system I've ever used. It is logical to use, and very easy to learn and understand.
The customer support team has always been very quick and helpful whenever I have questions. That's so important when you're dealing with billing and documentation every day.
My favorite thing about ClinicNote is the customer support. Everyone has been so incredibly patient and willing and generous with their time.
ClinicNote is an awesome system. All of the features are very accessible and the program is easily understood and learned.
Why Private Practice SLPs Need Billing and Scheduling Software That Work Together
Running a private practice means you are the clinician, the scheduler, the biller, and the admin. When billing software and scheduling tools don't talk to each other, you end up re-entering data, chasing down claims, and losing hours each week to work that should be automatic.
We built ClinicNote to fix that. It connects scheduling, documentation, and billing in a single software designed for speech-language pathologists. When a patient schedules an appointment, that appointment flows into your calendar, your documentation, and your billing workflow without extra steps.
The Hidden Cost of Disconnected Systems
When your speech therapy scheduling software is separate from your billing software, you spend time on bridge work. You move session notes from one system, check your calendar in another, and reconcile billing somewhere else. ClinicNote removes the bridges. One login. One platform. One source of truth for your entire practice.
That matters because every minute spent on administrative overhead is a minute you're not spending with a patient. We kept hearing the same thing from SLPs in private practice: "I got into this to help people, not to fight with software." That's the problem ClinicNote was built to solve.
SLP Billing Software That Gets the Details Right
Speech-language pathology billing has specific requirements. Evaluation CPT codes differ from treatment codes. Group sessions bill differently than individual sessions. Sliding-scale invoicing, self-pay patients, and insurance claims each have their own workflows. ClinicNote handles all of it without requiring you to be a billing expert.
Superbills generate automatically from your SOAP notes. Claims submit electronically through a clearinghouse integration that catches errors before submission. Outstanding receivables stay visible on your dashboard so nothing ages out of collection without your attention.
Speech Therapy Scheduling Software That Actually Fits Your Practice
Most scheduling tools were built for general healthcare and retrofitted for therapy. ClinicNote's scheduling was built alongside the billing and documentation features, so they actually connect. An appointment on the calendar becomes a session in your notes. A signed note becomes a billable claim. You don't have to make those connections manually.
Automated appointment reminders reduce no-shows. Color-coded calendars and therapist filtering keep multi-clinician practices organized. And because scheduling lives in the same system as your billing, there's no data entry lag when it's time to bill.
Built for Private Practice SLPs, Not Hospital Systems
Most EMR systems were built for large hospital networks and scaled down for smaller practices. ClinicNote was built the other way: it started with the real workflows of SLPs in private practice and scaled up from there. That means you get a system that fits how you actually work, not one that requires workarounds.
Whether you're a solo SLP or running a group practice with multiple therapists, ClinicNote adapts to your size. Add therapists, rooms, and locations as your practice grows. Permission sets control what each team member can access. Reporting gives you the visibility to make business decisions without hiring a dedicated administrator.
Why University Speech-Language Pathology Clinics Need Purpose-Built Billing Software
University speech clinics operate differently than private practices. You have student clinicians who need supervision on every session. You have sliding-scale fees, community service rates, and grant-funded programs that require billing flexibility. You have supervisors who need oversight tools and administrators who need compliance documentation. Generic billing software handles none of this well.
ClinicNote was shaped by feedback from university clinic directors who needed a system that could handle this complexity. The result is a platform that gives students real-world EMR experience, gives supervisors the tools to review and approve documentation, and gives administrators the reporting they need for grants and accreditation.
Real-World Billing Experience for Student Clinicians
Students who train on ClinicNote graduate already familiar with how clinical billing and documentation works in a real EMR. CPT code practice, diagnosis code selection, and documentation workflows are built into the same system they use for every session. That is a credential your program can point to.
Students change every semester, and onboarding has to be repeatable. ClinicNote's interface is straightforward enough that new cohorts can be up and running in 1 to 2 hours of training. Your supervisors aren't spending the first two weeks of every semester re-teaching software.
Supervisor Oversight Without the Paperwork
Clinical supervisors can review and approve student documentation, monitor caseloads, and flag issues before they become compliance problems. Supervisors have their own permission levels and views, separate from what student clinicians can access. The oversight is built into the workflow, not added on as a separate process.
Student documentation feeds into a review queue for the assigned supervisor. The supervisor reviews, requests changes if needed, and signs off. When documentation is finalized, it locks into the client record. The collaboration workflow was built from exactly this kind of university feedback: students and supervisors working back and forth before anything becomes permanent.
Compliance and Grants Reporting Made Manageable
University clinics often need to document outcomes for grant reporting, department oversight, and accreditation reviews. ClinicNote gives administrators reporting tools built for this purpose. Pull reports on session volumes, diagnosis categories, documentation completion rates, and billing outcomes. Export what you need without custom queries or spreadsheet work.
HIPAA and FERPA compliance are built in from the ground up, not added as an afterthought. Multi-factor authentication, role-based permissions, and IP address restrictions meet the security requirements of university IT departments. You shouldn't have to choose between a functional clinic and a secure one.
University Clinic Billing: A Special Case
Sliding-scale fees, grant-funded services, and reduced-rate community care create billing complexity that most software ignores. ClinicNote was built with university clinics in mind. The billing workflows accommodate variable fee schedules, and the reporting tools are detailed enough for grant compliance without requiring a dedicated biller to manage them.
Private practice billing and university clinic billing are different problems. If you've used general EMR software and kept running into walls, it's probably because the software wasn't designed for how university clinics actually work. ClinicNote was.
Common Questions
Frequently Asked Questions
Is ClinicNote HIPAA compliant?
Yes. ClinicNote is HIPAA compliant with multi-factor authentication, role-based permission sets, and IP address restrictions. It meets the security requirements of university IT departments as well as private practice compliance needs.
Does ClinicNote integrate with clearinghouses for electronic claims?
Yes. ClinicNote integrates directly with a clearinghouse to submit electronic claims. This reduces manual entry, catches errors before submission, and lets you track claim status from inside the platform.
Can ClinicNote generate superbills?
Yes. ClinicNote generates superbills automatically, pulling in session details, CPT codes, diagnosis codes, and patient information. You can provide superbills to patients for self-pay reimbursement or use them as part of your billing workflow.
Does ClinicNote handle appointment scheduling?
Yes. Scheduling is built into the same platform as billing and documentation. You get color-coded calendar views, automated appointment reminders, and therapist filtering. Because scheduling and billing live in the same system, there's no data entry lag when it's time to bill for a session.
How long does it take to implement ClinicNote?
Most clinics are fully live within approximately 60 days. The basics can be mastered in 1 to 2 hours of virtual training. Our onboarding team handles the setup and stays available through the transition.
Does ClinicNote work for university speech clinics?
Yes. University clinics are one of our two primary markets. ClinicNote is in use at 117 speech clinics, many of them university training programs. It includes student caseload restrictions, supervisor oversight workflows, CPT code practice, and reporting tools designed for grant and compliance documentation.
Is ClinicNote only for speech-language pathology?
ClinicNote supports 13 allied health disciplines including audiology, occupational therapy, physical therapy, counseling, and behavioral health. If your clinic serves multiple disciplines, one platform handles all of them.
Get Started
Your billing and scheduling shouldn't cost you half your week.
ClinicNote handles the administrative work so you can put more of your time back with patients. One platform, built for SLPs, used in 117+ speech clinics, backed by a support team you can actually reach.
No contracts. No pressure. Just a conversation about what your practice needs.
Your students deserve a billing system they can actually learn on.
ClinicNote gives your clinic billing workflows that work, oversight tools that scale, and training value that extends past graduation. One platform, built for university training programs, backed by a team that picks up the phone.
No pressure. Start with a conversation about your clinic's needs.