A Full Suite EMR Software for
Speech Therapy and Audiology
Streamlined Solutions for Effective Patient Care and Training
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Speech Therapy EMR
Speech Therapy Scheduling Software Built for SLP Clinics
Manage appointments, documentation, and billing in one place. ClinicNote is a HIPAA-compliant EMR built for speech-language pathologists and university clinics. Schedule a session. The note, the room reservation, and the billing claim move with it.
Trusted by 117 speech clinics — 7,000+ active users — 175+ clinics on the platform
The Problem
Scheduling a session is the easy part. Managing everything around it isn't.
No-shows throw off your whole day. Your calendar doesn't connect to your billing system. Student caseloads need to be tracked separately from private clients. Booking a speech therapy appointment is rarely just booking.
Most scheduling tools were built for general medical offices. They don't know what a supervision workflow is. They don't connect room reservations to appointments. They don't link your schedule to SOAP notes or insurance claims.
So clinics build workarounds. Spreadsheets here, a scheduling tool there, billing in a third system. It holds together until someone leaves, a semester turns over, or an audit shows up.
There's a better way to run it.
The Solution
Scheduling that connects to your whole clinic
ClinicNote is a full-suite EMR built specifically for speech therapy clinics and university training clinics. Scheduling isn't a bolt-on feature. It's built into the same system as your documentation, billing, room reservations, and supervision workflows.
When you schedule an appointment, your documentation connects to it. When the session is complete, billing flows from it. When a supervisor needs to review a student's note, the workflow is already in place.
One system. No re-entering data. No switching tabs.
What's Included
Features made for speech therapy scheduling and clinic management
Scheduling
Color-coded calendar views with filtering by therapist or treatment room. See your full day or week at a glance, adjust appointments without losing connected records, and set recurring sessions once for therapy schedules that run all semester.
Automated Appointment Reminders
Reminders go out automatically before each session. Clients show up prepared, no-shows go down, and your front desk spends less time on the phone.
Room Reservations
Reserve treatment rooms directly from the scheduling view. Your space and your calendar stay in sync without a separate booking system or a whiteboard in the hallway.
SOAP Notes and Documentation
Every appointment connects to documentation. Students enter notes directly into ClinicNote, supervisors receive notifications and approve in real time. No printing, no separate portal, no waiting.
Billing Integration
Scheduled sessions flow into superbills and electronic claims. When your schedule and your claims live in the same system, the data is already there. No re-keying, fewer denied claims, faster payment.
Supervision Workflows
Built for university training clinics where students carry caseloads under faculty supervision. Caseload restrictions keep students in their lanes. Supervisor approval workflows keep documentation compliant. Document completion verification closes the loop.
Patient Portal
Clients complete intake forms online, view upcoming appointments, and access billing information without calling the front desk. Your front desk handles fewer calls. Your patients arrive ready.
Reporting
Track documentation completion, appointment history, and billing status across your clinic. Pull custom reports on diagnosis codes, waitlists, and cancellation patterns to spot gaps before they become problems.
ClinicNote is built on customer feedback and updated continuously. If you need something that isn't listed here, ask.
Built to Adapt
A scheduling system that fits how your clinic actually runs
No two speech therapy clinics operate the same way. A university training clinic running 40 student clinicians across four supervisors looks nothing like a two-therapist private practice billing insurance.
ClinicNote is built to adapt. Private practice clients get three complimentary custom templates to start. University clinics get scheduling views, permission sets, and documentation workflows configured to their program before the first cohort arrives. When you need something specific — a custom report, a new diagnosis code, or a different scheduling view — we build it.
See How We Customize ClinicNote"The University of Wisconsin-Milwaukee needed a custom compliance report on short notice. We delivered it within one week."
ClinicNote Customer Support TeamGetting Started
Getting started takes weeks, not months
For University Clinics
Three steps to go live
Get a Demo
See how ClinicNote handles student caseloads, supervisor approval workflows, and clinic-wide scheduling in a 60-minute session with your faculty and decision-makers.
Onboard Together
We configure your templates, scheduling views, diagnosis codes, and permission sets before your first semester. Most clinicians master the basics in 1–2 hours of virtual training.
Launch
Full implementation typically takes 60 days. Your team gets ongoing support from people who know how university SLP clinics work.
For Private Practices
Three steps to go live
Book a Discovery Call
Tell us about your practice. We'll ask the right questions and show you exactly how ClinicNote fits your current workflow.
See It in Action
A 60-minute product demo with your specific use cases. Scheduling, billing, documentation — we walk through all of it.
Onboard and Launch
Guided setup with three complimentary custom templates included. You'll have a system that's ready for real patients, not just a demo environment.
What Clinicians Say
What SLPs say about ClinicNote
My favorite thing about ClinicNote is the customer support. Everyone has been so incredibly patient and willing and generous with their time.
It was really important to have a dual signature option and some sort of approval process — a senior therapist approving a clinical fellow's documentation. ClinicNote checked every box.
The ease of use and the availability of the staff to assist when needed has been monumental in ClinicNote being a success. And I have recommended it to our university here.
Common Questions
Common questions about ClinicNote's scheduling software
Does ClinicNote work for university speech clinics with student supervisors?
Yes. ClinicNote was built with university training clinics in mind from the start. Student caseload restrictions, real-time supervisor review, document completion verification, and cohort-based training support are all built in — not added on.
Can I use ClinicNote just for scheduling?
ClinicNote is a full-suite EMR, meaning scheduling, documentation, and billing are connected in one system. Scheduling a session automatically creates the structure for the note and the insurance claim. Most clinics tell us that connection is where they save the most time.
How long does it take to learn ClinicNote?
Most clinicians master the basics in 1–2 hours of virtual training. Full implementation from contract to go-live typically takes 60 days.
Is ClinicNote HIPAA compliant?
Yes. ClinicNote is HIPAA compliant with multi-factor authentication, IP address restrictions, and role-based permission sets. It meets strict university IT department security requirements.
Does ClinicNote support telehealth appointments?
Yes. ClinicNote supports telehealth scheduling and documentation for practices offering virtual speech therapy sessions.
How does ClinicNote compare to TherapyNotes or SimplePractice?
ClinicNote is designed specifically for allied health clinics, including university training programs that other platforms weren't built to support. Where general-purpose tools require workarounds for supervision workflows and student caseloads, ClinicNote handles them natively. Pricing is built for smaller clinics and university budgets, not enterprise contracts.
Get Started
117 speech clinics manage their schedules with ClinicNote. See why.
Your schedule, your notes, and your billing should live in one place. Not three. ClinicNote is the full-suite EMR built specifically for speech-language pathology clinics and university programs. No workarounds. No disconnected systems. Just more time with patients.